Sabentis Core

How digital signatures work at Sabentis

Digital signatures in Sabentis allow you to formalize processes that require evidence of acceptance or validation—such as reported risks, read policies, delivered documents, or training records—paperlessly and without leaving the platform. The result is traceable evidence, linked to the document and the signatory, available for audits and inspections.

⏱ 3 min read 📅 Updated 05/05/2026 🏷 Sabentis Core

The three sections of the module

The Digital Signature module has three distinct areas, each with a different purpose:

📨

Requests

The technician or manager creates and sends signature requests to employees or collaborators. The document is selected, the signatories are defined, and the request is sent.

/fuse/home/firmadigital/solicitudes

✍️

My signatures

Personal view where each user sees the documents pending their own signature and those they have already signed.

/fuse/home/firmadigital/signatures

📊

Signature tracking

Control panel for the manager. Allows you to see the status of all submitted requests: who has signed, who has a pending signature, and when each request expires.

/fuse/home/firmadigital/status

How to create a signature request

Go to Digital Signature > Requests.
Click New request.
Select the signature provider configured on your instance.
Attach or select the document to be signed.
Add the signatories —workers or collaborators of the platform.
Define the expiration date of the request if applicable.
Press Send.

💡 Good practiceThe signatories receive a notification and access the document fromMy signaturesor from the Employee Portal. If you need to ensure prior reading, attach the policy or information document to the same request.

How does the employee sign?

The worker receives a notification at Sabentis or by mail.
Access My Signatures or the Employee Portal.
Locate the pending document.
They review it and sign it digitally.
The system records the signature with date, time and signer identifier.

From that moment the document is closed and the evidence is available for download.

How to track signatures

From Signature Tracking you can check for each request:

Request status (completed, in progress, pending).
Name of the signatory.
Signatory identifier.
Date of signature.
Request expiration date.
Link to the document to sign and to the signed document.

📌 What is it for?Identify at a glance who has pending signatures and act accordingly: manual reminder or notification resending.

In which modules is the digital signature used?

Digital signatures are not exclusive to one module: they are integrated across Sabentis. They are commonly used in:

Risk assessment (IER/IPER)Notification of risks and instructions to the worker.

Business policiesSignature acknowledging reading and acceptance.

TrainingAttendance records and certificates.

PPEDelivery notes for protective equipment.

AuditsValidation of findings and measures.

Documented informationSigning of procedures and records.

Frequently Asked Questions

Is Sabentis’ digital signature legally valid?

Sabentis uses electronic signatures with traceable evidence. Legal validity depends on the configured signature provider and the applicable regulations in each country. For questions regarding specific legal validity, consult your legal advisor.

What happens if a signatory does not sign before the expiration date?

The request is marked as expired in the tracking panel. You can create a new request for that signatory.

Can I download the signed document?

Yes. From the tracking panel you can download both the original document and the document with the embedded signature.

Does the employee need to install any software to sign?

No. The signature is done directly from the browser or from the Sabentis mobile app, without installing anything additional.

Do you need help setting up your digital signature?

Our team can assist you in activating and configuring the signature provider.

Contact support

How digital signatures work at Sabentis